University of Colorado Executive Assistant to the Dean in Colorado Springs, Colorado

This position serves as Executive Assistant to the Dean of the College of Business (COB). The position is responsible for supporting the Dean and the College in meeting teaching, research, service missions, and external relations of the College. Responsibilities for this position include support of the College’s academic programs and initiatives, coordinating events and community outreach initiatives, supervising student employees, and facilitating the interaction of the Dean with campus, system, and community members. This position serves as a liaison between the Dean and the College of Business faculty and staff and ensures the office functions efficiently. Other duties as assigned.

_Job Duties:_

  • Manages the Dean’s calendar, coordinate meetings for committees and planning retreats. Prioritize Dean’s phone calls, messages, and mail.

  • Coordinates the Dean’s initiatives, committees, and special assignments.

  • Assists the Dean with campus assignments.

  • Keeps updated information on various COB related committees and committee members.

  • Keeps updated contact information of all relevant stakeholders.

  • Monitors and coordinates flow of correspondence-related assignments within the office.

  • Oversees the Dean’s office records organization and maintenance system.

  • Provides internal and external communication as needed.

  • Drafts reports and correspondence for Dean including program, degree, and student fee requests following University, Regent, and/or CCHE rules and format.

  • Assists the Dean in special projects such as AACSB International maintenance of accreditation visits, Beta Gamma Sigma honor society administration, etc.

  • Responsible for the Dean’s travel arrangements.

  • Researches policies in support of College requests.

  • Serves the College as the point person for campus and system questions.

  • Point person for central communications within College of Business, i.e. email and Dean’s eNews.

  • Provides comprehensive event and meeting support as needed for the College Strategy Team and the Dean’s Executive Advisory Board.

  • Coordinates projects, events, and communication of information from the Dean’s office, such as conferences, workshops, faculty and staff retreats, staff meetings, awards banquet, and other special events as they arise.

  • Interacts with members of the university community, business community, and the public on behalf of the College.

  • Exercises judgment and independent initiative; handle time sensitive matters that require concise problem-solving and confidentiality.

  • Backup Emergency Preparedness Coordinator for College of Business, including preparing and submitting annual Emergency Preparedness Plan, briefing College of Business Leadership Team on revisions/updates to plan, communicating plan to College of Business departments, and participating on relevant subcommittees for Campus Emergency Preparedness Committee when Coordinator is unavailable. Attend applicable training sessions.

  • Purchases items as needed for events and for the department. Prepares monthly expense reports and reconciles monthly purchases.

  • Assists the Associate Dean as needed.

_Knowledge, Skills, and Abilities:_

  • Highly organized and independent worker.

  • Exceptional oral, written, and interpersonal skills.

  • Superior time management and organizational skills.

  • Ability to work in a fast paced environment.

  • Ability to work closely one-on-one with the Dean.

  • Excellent customer service skills.

  • Ability to apply strong teamwork skills to daily management of tasks.

  • Establish and maintain good working relationships with co-workers, supervisors, other University personnel, and the public.

  • Detail-oriented with the ability to effectively coordinate a number of projects simultaneously is crucial.

  • Possesses high level of integrity, ethical decision making skills, discretion, and sound judgment.

  • Demonstrated ability to work independently and under pressure, to manage multiple concurrent tasks and responsibilities, and to deal with changing priorities, while maintaining personal effectiveness.

  • Proficiency in Microsoft Office programs and other commonly used software programs applicable to business operations.

Salary: $49,000 - $56,000

For the purposes of FLSA this position has been determined to be exempt from (not eligible for) overtime under FLSA.

The University of Colorado Colorado Springs offers a full benefits package. Information on University benefits programs, including eligibility, is located at http://www.cu.edu/employee-services.

The University of Colorado is committed to providing a safe and productive learning, living, and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check and a sex-offender check, and when appropriate, a financial and/or motor vehicle history check.

_Minimum Qualifications:_

  • Completed Bachelor’s degree from a regionally accredited institution and at least 1 year of progressively responsible administrative/executive level support experience (or at least 5 years of progressively responsible administrative/executive level support experience).

_Preferred Qualifications:_

  • Experience working with faculty, staff, and students in a traditional university setting.

  • Experience working in professional event planning (for example, as a job duty of a current or previous position).

  • Demonstrated ability to independently perform the wide range of administrative and technical responsibilities associated with this position.

Job: *Professional Support Services

Organization: *C0001 -- Colorado Springs Campus

Title: Executive Assistant to the Dean

Location: Colorado Springs

Requisition ID: 12029