Wisconsin State Government Executive Staff Assistant Supervisor in Dane, Wisconsin

The Wisconsin Department of Children and Families (DCF), Office of the Secretary is currently recruiting to fill an Executive Staff Assistant Supervisor position in Madison, WI. DCF offers great benefits, personal growth opportunities and work-life balance as a State of Wisconsin employee; and the intrinsic reward associated with serving the children and families of Wisconsin.

Come see why DCF is such a great place to work! DCF is committed to the important work of helping children, youth and families become safer, more secure and progress down the road to true independence.

For more information about DCF, visit our website at http://dcf.wi.gov/.

Please reference General Information about Jobs in WI State Government*.* Position Summary: Under the general supervision of the Secretary for the Department of Children and Families, this position provides executive level, confidential administrative assistance to the Secretary. This position is privy to confidential matters by having access to, knowledge of, or discussion of, confidential and sensitive information and correspondence that have impact on the employee/employer relationship. This position will also assist the Secretary’s Office Executive Staff Assistant in activities related to personnel, office management, assignment tracking and information sharing systems. This person has frequent contact with public officials (Governor’s Office, state and federal legislators, other state agency heads, various staff in other state agencies, Division Administrators and bureau directors) and deals constantly with confidential and sensitive information.

For a complete copy of the position description,click here.

Special Notes:

Due to the nature of the position, all applicants who may be appointed may be required to allow DCF to conduct a security background check to determine whether the circumstances of any conviction may be related to the job being filled.

Applicants must be legally entitled to work in the United States (i.e., a citizen or national of the U.S., a lawful permanent resident, an alien authorized to work in the U.S. without DCF sponsorship). The Department of Children and Families does not sponsor visas, either at time of hire or at any later time.


Please address the following in your cover letter and/or resume:

Minimally qualified applicants will have:

  • Experience managing multiple executive calendars (i.e. scheduling appointments, coordinating meetings, travel arrangements, etc.)

  • Experience providing professional administrative support for executive level management in an organization (i.e. responding to phone calls and determining priorities of calls, keeping pertinent files/communications available, researching/handling background information, composing and editing correspondence, etc.)

  • Experience researching, assembling, reviewing, editing, organizing and/or approving materials for speeches, presentations, and meetings for the executive level management

Well qualified applicants will have:

  • Experience maintaining a daily tickler file

  • Experience supervising staff (i.e. prioritizing and analyzing workloads)

  • Excellent oral and written communication skills

How To Apply:

If you haven’t already done so, you will need to create an account and apply online. You must apply online to be considered for this position. Application materials will not be accepted if received in an e-mail, as a hard copy or a fax.

After you are logged in and are viewing the announcement, click “Apply Now.” You will be asked to provide your personal information, attach a resume and cover letter, and then complete one assessment question, indicating your interest in consideration for this position. Online applications that do not include all of the requested materials will not be considered.

Submitted materials will be evaluated by one or more subject matter experts and qualified applicants will be invited to participate in the next step of the selection process.

The deadline to apply is 11:59 PM on August 18, 2017. If you need assistance with the online application process, please contact Ashley Showers at 608-42-6353 or via email at AshleyS.Showers@wisconsin.gov.

Veterans with at least a 30% service-connected disability rating should contact the HR Specialist listed in this posting regarding eligibility for consideration under the non-competitive appointment process.

Permanent classified state employees who are eligible for consideration (transfer, voluntary demotion, or former employees as a reinstatement) must complete the application process to apply.

County(ies): Dane

Type of Employment: Full Time (40 hrs/week)

Salary: The starting salary is between $17.25 and $27.00 per hour ($35,880 and $56,160) depending on qualifications. The pay schedule/range is 81-04. A twelve month probationary period may be required.

Contact: Ashley Showers, Human Resources Spec - Adv, 608-422-6353, AshleyS.Showers@wisconsin.gov

Bargaining Unit: Non-Represented

Area of Competition: Open

Deadline to Apply: 8/18/2017

Assessment Information: 07310 - 004 EXECUTIVE STAFF ASSISTANT SUPERVISOR Preview Assessment


Job Working Title: Executive Staff Assistant Supervisor