University of Colorado Academic Program Associate in Boulder, Colorado

The College of Engineering & Applied Science welcomes applications for anAcademic Program Associate.The Academic Program Associate (APA) supports the co-directors of the Integrated Teaching and Learning (ITL) and Engineering Plus Programs within the College of Engineering and Applied Science (CEAS) in a wide range of responsibilities. The position provides oversight and innovation in analyzing and establishing programmatic priorities for the ITL and Engineering Plus programs, from marketing and recruiting students to the Engineering Plus program to seeking out new methods that drive program direction. This position is responsible for organizing and leading many administrative, personnel and hiring duties for both the ITL and Engineering Plus programs, including annual performance reviews, goal setting, coaching, and review cycles for a wide range of faculty and staff positions. In addition, the APA manages the ITLL facility use in a cooperative and collaborative manner with user constituents; schedules and maintains GEEN courses in the CU-SIS Campus Solutions system; supports the Program Curriculum and Assessment Specialist with assessment organization, application, and scoring; and plays a key role in social media and other marketing for the Engineering Plus Program. Proof of eligibility to work in the United States must be produced within three (3) days of hire.

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/Who we are:/

The Integrated Teaching and Learning (ITL) Program and Laboratory is an educational unit within the College of Engineering and Applied Science offering and supporting hands-on courses and workshops in undergraduate and graduate engineering to over 4,600 students during the academic year. In addition to engineering college students, the unit also serves the K-12 community through its K-12 engineering program, which includes student classes and programming, after-school engineering education and outreach, summer camps, teacher workshops, and facility tours.

/What your key responsibilities will be:/

/ITL and Engineering Plus Program Administration/

  • Support the co-directors and Financial Coordinator as needed for the ITL and Engineering Plus programs, responding to changing priorities.

  • Provide oversight and innovation in analyzing and establishing programmatic priorities for the ITL and Engineering Plus programs.

  • Seek out new and innovative marketing and recruiting methods to reach current and prospective students for the Engineering Plus program and helps drive program direction. Work with the Digital Media and Technical Editor and Academic Advisor to create and execute student recruiting and community building campaigns.

  • Manage the Engineering Plus student texting initiative, including serving as the program’s point-of-contact, replying to student texts, keeping an up-to-date spreadsheet of messages and dates and working with the company, SignalVine, on any changes to the platform.

  • Schedule and maintain Engineering Plus (GEEN) courses in the CU-SIS Campus Solutions system. Create new and cancels GEEN courses in the system when needed. Appropriately schedules instructors, classrooms, lab plazas, etc. for GEEN courses.

  • Organize logistics and prepares for campus events for 50 to 150 people, such as the Engineering Plus spring graduation and student recruiting events.

  • Conduct yearly Engineering Plus emphasis and concentration curriculum analysis and updates the Engineering Plus checklists and flowcharts as necessary.

  • In coordination with the Engineering Plus Advisor, maintains and regularly updates an Engineering Plus roster of all current students, with their demographics and declared emphases and concentrations.

  • Support the Program Assessment and Evaluation Specialist as needed with Engineering Plus and ITL program assessment implementation.

  • Maintain GEEN course dossiers and examples of student work for future ABET accreditation activities as necessary.

  • Update the ITL and Engineering Plus Programs’ websites to include information on facilities, classes, workshops, employee biographies and any other relevant and changing information.

/Personnel Administration/

  • Organize both ITL and Engineering Plus programs for annual coaching and review cycles for program directors, classified staff, professional exempt staff and faculty; tracks processes, ensures compliance, maintains proper files and helps the co-directors meet all deadlines.

  • Assist the co-directors with development of ITL and Engineering Plus employee annual goals and accomplishments, requiring a high-level of discretion.

  • Take the lead in process control for hiring. Draft original position descriptions for iteration; provides forms and documentation for the College and Campus Human Resources; organizes and informs search committees; arranges on- and off-site interviews; and provides summary reports after hiring has been completed.

  • Manage administration and onboarding of new staff and students, ensuring necessary onboarding and performance plan paperwork is completed and monitors compliance training. For the dozens of student employees involved in the Earn-Learn apprenticeship (ELA) program, addresses the particular ELA administrative issues, including processing of biweekly payroll in collaboration with the HR Service Center.

/Writing and Editing/

  • Assist the Digital Media and Technical Editor with the initial stages of editing/TeachEngineering/curriculum.

  • Support ITL and Engineering Plus staff and faculty in the authoring of conference and journal publications.

  • Assist ITL and Engineering Plus staff or faculty to write and/or edit several funding proposals annually, such as the Engineering Excellence Fund. Gain a technical understanding of the funding request components and translates that knowledge into strategically-aligned, high-quality proposals.


  • Supervise the ITL Program Assistant by coaching, counseling and disciplining; planning, monitoring, and appraising job results; conducting training; implementing enforcing systems, policies, and procedures.

  • Evaluate annual performance and on a continuous basis for coaching and performance feedback, setting goals, cultural leadership, and reports any disciplinary action to the Office Manager, as needed.

  • Ensure compliance with University and College policies. Approves leave requests and monthly timesheets.

  • Provide day-to-day management of professional development and feedback.

/ITL Laboratory Facility Scheduling & Front Desk Coverage/

  • Work with the Program Assistant to manage the ITL Laboratory facility usage in a cooperative and collaborative manner with faculty, college departments and programs, campus groups and community users. Manage schedules for the use of five classrooms, four design studios, experimental modules, LabStations, K-12 outreach activities, special events, and impromptu requests and changes. Approve use and schedules with consideration of most appropriate (and historic) use of unique facilities, and balances space allocation among competing requests. Maintain internal and external calendars of the classrooms, plazas, and breakout space usage schedules.

  • Provide coverage of the front desk during planned and unexpected absences.

  • Assist students, staff and faculty knowledgeably and cordially with issues ranging from resolving system login and door security issues, providing directions, answering questions, assisting with classroom resources, and directing customers to appropriate resources, specialists and engineers. Maintain administrative presence and continuity.

  • Undertake other duties and responsibilities as assigned.

/What we can offer:/

The anticipated starting salary for this position is $50,000.00, commensurate with experience.

/The University of Colorado offers//excellent benefits//, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the//University of Colorado Boulder//./



Be ambitious. Be dynamic. Be innovative. Be Boulder.

/What we require:/

  • Bachelor’s degree from accredited college or university.

  • Two years of program/project management experience.

o A combination of relevant education, training, and/or experience may be substituted on a year-for-year basis.

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

/What you will need:/

  • Excellent written and oral communication skills, including strong grammar and writing/editing skills.

  • Ability to work both independently and collaboratively in a fast-paced and complex environment.

  • Strong organizational skills and a proven ability to work proactively and independently, as well as on a team.

  • Ability to build and produce a portfolio of work that demonstrates synthesis and technical writing skills of a STEM field.

  • Ability to adapt to changing situations and priorities.

  • Demonstrated aptitude in learning new software tools.

  • Sensitivity to, and appreciation of, cultural, political and geographical differences-with ability to work well with faculty, staff and students from around the world.

/What we’d like you to have:/

  • Bachelor’s or advance degree in a STEM field.

  • Three years of program/project management experience with one year of technical writing experience in a professional or academic setting.

  • Experience with PeopleSoft Human Resource Management System or a similar system.

  • Previous experience working in an academic environment with the ability to learn technical skills.

/Preferred qualifications may be used to further reduce the pool of applicants to those who are most highly qualified./

Job: *Academic Services

Organization: *B0001 -- Boulder Campus

Title: Academic Program Associate

Location: Boulder

Requisition ID: 13613