GGP Department Coordinator, Human Resources in Chicago, Illinois

Company Overview

GGP has an immediate need for a Human Resources Department Coordinator at our Corporate office in Chicago, IL.

GGP Inc. is a leading real estate investment trust (REIT) that owns and operates high-quality retail properties that provide an engaging experience in an outstanding environment. Our regional shopping centers are destinations for retail, lifestyle, dining, entertainment and so much more. We are an S&P 500 company, headquartered in Chicago, with retail properties in 40 states spanning from Hawaii to Maine. At GGP, values matter. Our passionate team is comprised of experts across a range of specialties that share a goal to ensure our properties are continuously evolving and innovating to meet the needs of our communities. Our company culture celebrates collaboration, encourages an entrepreneurial spirit and values diversity. We are very proud to retain premier talent who are in it to win it. We invite you to be part of our success story.

Position Overview

The Human Resources Department Coordinator is a key role within the Human Resources function and provides administrative and project coordination support for the department’s VPs and their teams. This role collaborates with other GGP departments across a wide spectrum of responsibilities. This individual will leverage resources to coordinate meetings, collect data and communicate pertinent information.


  • Assists in the daily business of department and team functions, which includes project work as well as daily duties/task of team including:

  • Entering employee workflow changes in system

  • Collect, track, document and upload pertinent info to personnel files

  • Coordinate communications and meetings

  • Collecting and analyzing data and results

  • Managing department content on intranet and other internal communication vehicles

  • Own broadcast communications from Human Resources as well as any incoming emails

  • Set up WebEx training and orientation sessions, including reserving conference rooms for sessions

  • Collaborating with internal GGP departments and external stakeholders, as appropriate

  • Coordinating and attending department meetings. Keep meeting notes.

  • Administrative needs

  • Researching, preparing and editing reports and presentations

  • Collecting, coding, processing, and submitting invoices in company accounting system

  • Assisting with execution of events and corporate meetings

  • Running reports when needed, or on a monthly basis

  • Booking and organizing travel

  • Preparing and submitting expense reports on a weekly basis

  • Coordinate mail and shipping needs of department

  • Scheduling meetings, booking conference rooms, and updating calendars

  • Ordering and maintaining department supplies

  • Other duties as assigned

  • Update training materials


Qualifications include:

  • High School Diploma required; College Degree preferred

  • Minimum of 3 years of related experience

  • Ability to manage projects independently

  • Ability to communicate with all levels within the organization and ability to work and learn independently and in a team situation

  • Strong organizational and time management skills

  • Ability to deal with multiple tasks effectively and establish priorities

  • Strong attention to detail

  • Excellent PC, Excel, Word and PowerPoint

  • Able to quickly learn and be proficient with additional software package

GGP is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, genetic information, marital status, sexual orientation, national origin, disability, age, veteran status, or any other characteristic protected by federal, state, or local law.

Job ID 2018-2206

Category People Services