Department of Transportation Project Management Supervisor #81107 in Helena, Montana
Position Summary Working in a multi-project environment, this position manages the project management team who organize, direct, review, and approve the work of others in the performance of project delivery; assemble project teams, assign individual responsibilities, identify appropriate resources needed, develop schedules to ensure timely completion, and coordinate staffing needs with functional area managers. In addition to management duties, this position leads and directs multiple projects concurrently or directs a single large, critical project by applying project management principles, methodologies, and practices identified in the Project Management Body of Knowledge (PMBOK). This position reports to the Business Operations Bureau Chief and directly and indirectly supervises a combination of up to 10 project managers, business analysts, and professional consultants. Major Duties and Responsibilities Team Supervision and Administration Supervise up to 10 project managers and business analysts. Manage the Project Management Team to ensure defined support for projects, optimized use of staff, maximized efficiency, compliance with state requirements, and continued high quality program operations. Establish, monitor and manage office work plans, priorities, procedures, and progress through meetings and consultations. Ensure the development and ongoing maintenance of the agency’s project management related policies and procedures; influence management to adopt best practices. Establish, measure, reward, correct, and appraise performance standards for work force, including completing performance appraisal documentation and processes. Manage training and work force development by assessing needs and coordinating efficient training, assessing effectiveness, and modifying programs as appropriate. Create, update and support career plans for each employee. Assist the Business Operations Bureau Chief in planning and allocating the section’s budget. IT Project Management Develop, implement, and enforce project management, goals, objectives, and methods for IT projects supported by the Information Services Division. Ensure that all procurement requests and contracts are compliant with state law and procurement guidelines. Establish and manage, in conjunction with the Business Operations Bureau Chief, the section’s vision, mission, goals, objectives and priorities. Lead and direct high-priority projects which often require considerable resources and high levels of functional integration across multiple divisions and/or agencies. Perform that cross business area scoping and analysis. Develop acceptable methods of gathering business requirements and business process analysis to effectively determine the requirements for a new or existing system or the changes to be made to an existing process. Recommend changes in the business processes based on the business analysis and predictive gains in efficiencies. Take projects/programs from original concept through final implementation of all associated projects. Interface with all areas affected by each project within a program including MDT users, MDT ISD staff and management, end users from other agencies, SITSD, associated steering committees and vendors as identified. Apply quality assurance and activity-based costing practices. Ensures validation and accuracy is applied on longer complicated projects and programs to leave nothing to chance. Manage via agendas, call for decisions, etc., and chairs cross division or cross Agency Steering Committees. Also establishes, direct and chairs evaluation committees for proposal/bid review. Demonstrate full comprehension of MDT’s business and processes as they relate to assigned systems and business processes.