Randstad Executive Assistant in Pleasanton, California

Executive Assistant

job details:

  • location:Pleasanton, CA

  • date posted:Thursday, March 8, 2018

  • job type:Permanent

  • reference:25867

  • questions:

job description

Executive Assistant

This position will provide advanced administrative support to VP level or C-level position. Makes independent decisions on a daily basis and deals frequently with highly confidential information


Provides administrative/analytical support; specific operations/support role; project driven; exhibits some technical skills; provides some leadership and development of others


Freedom to act/Accountability:

  • Guidance given: Assignments are received in objective oriented terms. Provides guidance to subordinates based on organizational goals and company policy

  • Policy involvement: Follows operating policies. Interprets organizational policies


  • Accomplishes results through combined effort of team. Follows the structure of organizational units or a centralized functional activity. Often responsible for supervising a staff function of company

Direct Work Involvement/Complexity:

  • Establishes productive working relationships with administrative and management staff

  • Acts as liaison between executive and corporate/field staff

  • Provides advanced level administrative support to executive level position

  • Responsible for all projects assigned to team. Help meet established schedules and resolve technical or operational problems. Follows centralized functional projects.

  • Screen and direct incoming phone calls, following proper protocol

  • Assists in maintaining the integrity of departmental or office data

  • Coordinate meetings and special events

  • Sorts, logs, and delivers mail - file as needed

  • Responsible for ordering office supplies for assigned group and keep the supply rooms fully stocked and orderly

  • Coordinates travel arrangements and assists with special projects as needed


  • Erroneous decisions or recommendations would possibly result in delays and modifications to project/operations; possibly cause expenditure of time, human resources and funds


  • Frequent contacts with equivalent level inter-organizational associates concerning projects, operations decisions, scheduling requirements or contractual clarification. Attends briefings and technical meetings for internal and external representatives


College degree strongly preferred or equivalent advanced administrative experience


3-5+ years experience in all aspects of operations


  • Excellent communication and presentation skills

  • Strong project management skills- ability to identify and develop initiatives, programs, and processes with varying lead times and multiple steps, while addressing day-to-day demands to ensure all functional areas are meeting commitments

  • Ability to recommend and implement new solutions and alternative approaches which address the unique circumstances of each situation

  • Strong analytical skills with the ability to assess results and identify and communicate trends and issues

  • Ability to communicate directly, specifically and constructively, both verbally and in writing

Randstad Sourceright is an Equal Opportunity Employer and makes all employment decisions based solely on the basis of qualifications and without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, protected veteran status or any other legally protected group status. The EEO is the Law poster is available here: http://www1.eeoc.gov/employers/upload/eeocselfprint_poster.pdf