Meritage Homes Corporation Administrative Services Manager in Tucson, Arizona
We are seeking an Administrative Services Manager for our Tucson Division. In this fast-paced role, you will handle a variety of responsibilities including Admin Support, Office Management, and Human Resources.
Administrative / Executive:
Provide administrative support for the Division President, includes managing calendars, creating and submitting expense reports
Coordinate arrangements for division meetings, luncheons, transportation, and/or events
Process and code invoices- set up new vendors and manage vendor accounts
Perform as the building manager liaison – submitting work orders for office
Make travel and hotel arrangements for Division
Maintain division organizational charts and phone lists
Plan quarterly meetings, holiday party, etc.
Order office supplies: general office supplies, kitchen supplies, team polos and business cards
Ensure compliance with all established HR processes and timelines
Act as liaison between Corporate HR partners and Division to lead HR initiatives and process changes, communicating best practices with ASM colleagues
Serve as point person for Wellness Program and other Benefit initiatives as needed
Assist in Office Move at end of 2018
Human Resource Coordination: Effectively perform a variety of HR responsibilities.
New Hires: Obtain new position details from manager; Work with Corporate HR to establish or revise position specifics
Create requisitions in coordination with HR, validating information with hiring manager
Initiate background check and drug screening
Provide new hire paperwork for completion
Process IT access forms and order equipment and office supplies
Prepare workstation and computer set up
Conduct new hire orientation including new hire paperwork, submitting I-9 on first day
Maintain employee files
Assist with goal setting, mid and year end reviews and performance management actions such as terminations, exit interviews, asset returns and employee change notice forms
File worker comp claims
High School Diploma required; college degree preferred.
Office management and Human Resources experience strongly preferred.
Intermediate level technical skills with Microsoft Office tools, Word, PowerPoint, Excel, Outlook, and Visio required.
Experience in construction or home building industry preferred, but not required.
Strong experience developing processes/procedures and process flow documents.
Exemplary written and verbal communication skills.
Superior organization and project management skills.
Positive, can-do attitude with the willingness to drive projects independently.
Ability to maintain confidential and proprietary information and data.
Ability to work independently, think critically, and exercise delegated decision making
Proactive – anticipates needs and takes action.
Flexible – able to excel in a fast-paced environment with changing priorities.
From the homes we build to the careers we offer, we’re about doing things that actually make a difference in your life and the way you live. Meritage Homes is a thriving company that believes in building beautiful, incredibly innovative and energy-efficient homes people adore.
We were the first national top 10 homebuilder to have every home we build be 100% ENERGY STAR® certified. And with more than 100,000 homes built, our focus, since day one, has been to build incredible new homes and communities in prime locations for fantastic prices. But more than anything, we build energy-efficient homes and communities for people who appreciate a home being built the way it can, and should, be built. And for the staff at Meritage Homes that make this all possible, we believe in having the same standards of quality and reward that make for an enjoyable career.
When joining Meritage Homes, you and your career can benefit in a number of ways, including:
An entrepreneurial work environment that encourages creativity and innovative ideas from every level
A competitive drive to be the best
Pride in delivering a quality product that benefits people and the environment, superior service, and exceptional value
The opportunity to further your career in a growing national organization
Team atmosphere where every individual is considered a vital asset
External Company Name: Meritage Homes Corporation
External Company URL: www.meritagehomes.com
Street: 3275 W Ina Road