Southern California Edison Administrative Aide 2 in Tulare, California

Job Description

ENERGY FOR WHAT’S AHEAD

Are you looking to make a difference in your career? We’re working on smarter grids, cleaner energy and tools to help people manage energy more efficiently.

About Customer and Operations Services

Southern California Edison’s (SCE’s) Customer Service Organizational Unit (CS) shares the responsibility to safely deliver reliable, affordable electricity to our customers. We support this effort by working to meet customer expectations. Customer Service is dedicated to operational excellence and innovative thinking through our workforce in our call center, field operations, billing and payment center, outage and demand-side management and other service offerings

Position Overview

The Administrative Aid will work with the Manager of Energy Education Center Tulare to provide general reception to the customers and students visiting the center and perform a variety of administrative and clerical tasks including assisting in daily office needs and managing general administrative activities.

Typical Responsibilities:

  • Meeting Coordination

  • Manage Outlook calendars effectively to maximize management's time and minimize excessive driving. Schedule, coordinate and submit invitations for meetings/conference calls/WebEx on behalf of managers. Prepare meeting materials/presentations, travel arrangements, conference room reservations, and meal orders. Review upcoming calendar events with management to ensure attendance/adequate preparation of materials. Effectively communicate last-minute changes to impacted parties. Review calendars and create draft mileage logs for management's approval.

  • Send reminders to management's staff of expense report due dates.

  • Process non-PO payments for management and staff for all contributions, dues and memberships or submit check request forms as needed. Process non-PO payment of vendor invoices for meal orders, supplies and tools.

  • Create coded-material PREQS for clothing, supplies and tools. Create goods receipt entries in SAP for PREQs created against POs. Create service entry sheets in SAP against approved vendor POs.

  • Support other customer and community outreach activities, including on-location promotion support, outreach activity support, etc.

  • Safety Support - Monthly safety meetings and EH&S

  • Direct administrative support provided to the manager of Energy Education Center Tulare

Qualifications

Minimum Qualifications

  • High school diploma or GED

  • Two (2) or more years’ experience performing administrative, secretarial, and clerical functions.

  • Good interpersonal skills

Desired Qualifications

  • Associate degree or higher

  • Experience using email and calendaring applications as well as Microsoft Word, Excel, and PowerPoint.

  • Bi-lingual (English and Spanish)

Comments

  • Candidates for this position must be legally authorized to work directly as employees for any employer in the United States without visa sponsorship.

  • “Relocation does not apply to this position”

  • Applicants who are identified to continue in the selection process will be invited to test via-email and are encouraged to immediately begin preparing for any tests required in this job posting - Link to Study Guides at http://www.edison.com/home/careers/our-hiring-process/guides-for-pre-employment-tests.html

  • Please reference test EEI BCAB (5206).

  • Candidates who have previously passed these assessment(s) may not need to retest again for this position.

  • Candidates must be available to test during the following time frame: 07/20/2018, in Rosemead, CA.

Southern California Edison, an Edison International (NYSE:EIX) company, serves a population of approximately 15 million via 5 million customer accounts in a 50,000-square-mile service area within Central, Coastal and Southern California. Join the utility leader that is safely delivering reliable, affordable electricity to our customers for over 125 years.

SCE is a proud Equal Opportunity Employer and will not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any other protected status.